Information for Students Graduating in June
It is our hope that this virtual event will serve as a meaningful and personal way of recognizing your significant accomplishments and will allow us to confer your degrees in a timely manner. To take full advantage of the digital environment, we are working closely with student representatives to customize the experience for our community and will share information on ways to connect and celebrate together virtually in coming weeks.
In order to make this special event a reality, however, we need your help. Please complete the following items by the due dates listed below.
Submit Your Name Pronunciation
Name pronunciations must be provided to the Registrar's Office by May 15. If you are an undergraduate, you should have already completed this via online survey. If you are a graduate student, you should log into access.caltech.edu, open REGIS, select Graduate Degree Progress, and submit all fields listed under Marching Information. Select "Yes" for the ceremony participation question to activate the phonetic name field. Please do NOT use IPA (International Phonetic Alphabet) symbols, as they do not save properly in the database; use rhyming words or "sounds like" examples. If you no longer have access to REGIS, please complete this survey instead.
Complete Your Graduate Information Form
All students graduating on June 12 must complete the Graduate Information Form by May 22. Through this form you will:
- confirm your preferred mailing address for your printed invitation;
- confirm your preferred mailing address for your diploma; and
- provide personalized information and a photo for your grad slide.
Haven't received your regalia yet?
If you would like to include a photo of you in cap and gown, but have not yet received your regalia, please upload a second-choice photo now and submit your Graduate Information Form by the May 22 deadline. A separate form for uploading your cap and gown photo is being created and you will be able to submit these photographs through May 31. The link to that form will be provided in a future communication.
If you would prefer that your graduate slide have no photo (or would prefer not to have any photo should your regalia not arrive in time for the May 31 deadline), you may choose not to upload a photo at this time.
Order your Regalia
Order your cap and gown online by May 22 and have it shipped to your home in advance of the June 12 event, so that you can pose for cap and gown photos and may consider including such a photo on your personalized grad slide or sharing it on social media on the day of the event. The Institute is covering the cost of regalia for every member of the Class of 2020. Please order your regalia right away if you would like to submit a cap and gown photo for your grad slide.
Questions about ordering regalia should be addressed to Karyn Seixas in the Caltech Store: firstname.lastname@example.org, or (626) 825-0438.
Complete an Exit Interview
If you have not completed the exit process, log on to access.caltech.edu and select the link My Student Documents to view your Bursar Exit Letter. Follow the instructions to complete the process. Complete the exit process by May 22. Note: If you are unable to view the My Student Documents link in access.caltech.edu, or if you have questions about the exit process, please contact the Bursar's Office by email at BursarDocuments@caltech.edu. All diplomas shall be held until the exit process is complete and your balance is paid in full.
Order Your Commemorative Items
- Purchase announcements personalized with your name and degree
- Purchase your custom Caltech diploma frame (New! Use promo code "CalT20" for a 20% discount on diploma frames through June 26, 2020.)
- Purchase an official Caltech ring
- Purchase a banner or lawn sign to share your pride. (Orders will ship the week of May 25.)